Wills & Deeds Administrator

THIS VACANCY HAS NOW CLOSED. TO SUBMIT A SPECULATIVE APPLICATION, PLEASE EMAIL YOUR CV AND A COVERING NOTE TO LINDSAY CARTER - lindsaycarter@hcbgroup.com

We are seeking to recruit an Wills and Deeds Administrator to work with our Bedford and Northampton offices.

Responsibilities include:

Maintain databases for Wills and Deeds, ensuring accurate records for movement of all original documents stored.
Filing and general administration work.
Dealing with queries raised by clients, solicitors, executors and family, whether face to face, by telephone, email or letter.
Making detailed attendance notes of all correspondence
Opening/closing files including AML checks, keeping files updated with correspondence (electronic and hard copy) and ensuring compliance with SRA regulations, Lexcel and firm procedures.
Retrieval of documents from storage.
Scanning and photocopying of documents.
Preparing and submitting bills, receipts and payments to the finance team.
Reception cover.
- Telephone answering.
- Taking card payments.
- Open and sort incoming post.
- Maintain diaries & booking of interview rooms.
Prepare and deliver the banking.
Take recorded mail and special deliveries to the Post Office.
Take the post to local box.
Photocopying, preparing bundles for counsel.
Witnessing Wills & occasional home visit with Fee Earner.
Ad-hoc assistance required from Chief Operating Officer.