Wills & Deeds Administrator

THIS VACANCY HAS NOW CLOSED. TO SUBMIT A SPECULATIVE APPLICATION, PLEASE EMAIL YOUR CV AND A COVERING NOTE TO OUR HR DEPARTMENT - hr@hcbgroup.com

We are seeking to recruit an Wills and Deeds Administrator to work with our Bedford office

An exciting opportunity for an enthusiastic and well organised legal assistant in our friendly, well established and approachable administration team.

Responsibilities include:

Maintain databases for Wills and Deeds, ensuring accurate records for movement of all original documents stored
Responsible for the organisation, safe custodian and release of Wills, Lasting Power of Attorney’s, Probates and other associated legal documents
General administrative tasks
Dealing with queries raised by clients, solicitors, executors and family, whether face to face, by telephone, email or letter
Making detailed attendance notes of all correspondence
Opening/closing files on the case management system, compliant with the firm’s AML and quality standards and SRA and CQS regulations
Retrieval of documents from storage
Scanning and photocopying of documents
Preparing and submitting bills, receipts and payments to the finance team
Occasional reception cover
- Telephone answering
- Taking card payments.
- Open and sort incoming ost
- Maintain diaries & booking of interview rooms
Prepare and deliver the banking
Take recorded mail and special deliveries to the Post Office
Witnessing Wills & occasional home visit with Fee Earner
Adhoc assistance required from Chief Operating Officer