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Legal Assistant - Education Law - Cardiff

THIS VACANCY HAS NOW CLOSED. TO SUBMIT A SPECULATIVE APPLICATION, PLEASE EMAIL YOUR CV AND A COVERING NOTE TO NICKI WINDRIDGE - nickiwindridge@hcbgroup.com

We are looking for an enthusiastic and reliable Legal Secretary/Assistant to join our busy Education Law Department based at our Cardiff Office

Previous experience in law is preferable, if not, training will be provided.  

Key Skills:

  • You will need to have strong secretarial and communication skills.
  • A methodical approach to planning and organising your tasks to ensure they are carried out to an accurate and high standard. 
  • Time management is key.
  • You will need to work independently and efficiently.
  • To be able to work under pressure.
  • Confidence in dealing with clients in a professional manner both on the telephone and in person, is essential.  
  • Prioritising tasks/duties within expected given case deadlines. 
  • Ability to draft emails independently in a professional manner. 
  • *Please note:  our audio typing is outsourced, but the candidate will still be expected have basic typing skills for this position. 
  • IT literate; Outlook/Microsoft/Excel/*Case Management System. 

*Experience using a Case Management System if preferable, but not essential, as training will be provided.

Driving Licence/own car may be required due to commuting to our office based at Cardiff Gate Business Park. 

Key tasks include:

  • Dealing with enquiry telephone calls; taking details down of the enquiry and emailing them to the appropriate fee earner. 
  • Administration duties. 
  • Emailing and corresponding with various parties on cases. 
  • Ability to prepare and file Court documentation by email. 
  • Scheduling telephone calls/meetings. 
  • Ability to organise and process Tribunal bundles. 
  • Opening, closing and ongoing orderly maintenance of all files in accordance with firm’s quality standards and Lexcel compliance.
  • Photocopying and Scanning documentation. 
  • File Management.
  • Ensure client information and documentation are saved and maintained on the firm’s Case Management System. 
  • Ability to liaise with other departments and offices across HCB Network.
  • Assist with post duties when required to do so. 
  • Ensure the confidentiality of the client and firm’s information and documentation  at all times.
  • Maintain client hard copy files including copying, storage and retrieval of information.
  • Other duties as required to ensure the efficient running of the office. 

Role details:

  • Office Hours:  Mon – Fri  09.00 – 17.15but flexible hours will be considered.
  • Holiday: 25 days plus Bank Holidays
  • Bonus Holiday Scheme (12 additional days leave) 
  • Salary: £18,000 - £21,000 (dependent on experience)  


To apply for the position, please send your CV to Andrew Barrowclough, Head of Education Department: andrewbarrowclough@hcbgroup.com