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Conveyancing Assistant - Northampton

We are seeking to recruit a Conveyancing Assistant to our busy Residential Property team in our Northampton Office

Responsibilities include:

  • Dealing with queries raised by clients, solicitors, lenders and estate agents, whether face to face, by telephone or by email.
  • Making detailed attendance notes of all correspondence
  • Opening/closing files including AML checks, keeping files updated with correspondence (electronic and hard copy) and ensuring compliance with SRA regulations, Lexcel and firm procedures.
  • Administrative support (including photocopying and scanning etc)
  • Audio typing
  • Filing and general administration work
  • Preparing quotes to clients and drafting completion statements
  • Assist Fee Earner in preparing report on title, report on mortgage and search report for clients
  • Raising enquiries and replying to requisitions
  • Carry out searches online
  • Use Land Registry portal to submit registrations, replying to requisitions and ordering official copies, leases and title plans
  • Generate Stamp Duty Land Tax calculations and submit applications
  • Drafting forms such as AP1s and TP1s
  • Preparing and submitting bills, receipts and payments to the finance team for fee earners
  • Occasional reception cover

Requirements for this role include:

  • Preferably previous work experience as a conveyancing assistant/secretary
  • Satisfactory knowledge of day-to-day operations of a legal office
  • Advanced computer literacy (word, excel, outlook)
  • Working knowledge of case management software
  • Proficiency in English
  • Excellent administrative and organisational skills
  • Ability to juggle multiple activities and work under pressure
  • Excellent attention to detail
  • Basic understanding of the conveyancing process


  • Hours - Monday to Friday, 09:00 > 17:15
  • Competitive salary
  • Bonus Day Scheme
  • 25 days holiday as well as bank holidays
  • A very friendly and collaborative working environment

To apply for this position, please email your CV to Lindsay Carter - lindsaycarter@hcbgroup.com