Legal Assistant - Property - Whitefield

THIS VACANCY HAS NOW CLOSED. TO SUBMIT A SPECULATIVE APPLICATION, PLEASE EMAIL YOUR CV AND A COVERING NOTE TO OUR HR DEPARTMENT - hr@hcbgroup.com

We are seeking to recruit a Legal Assistant to our Property team at our Whitefield Office, supporting both Residential and Commercial Property teams.

Main Purposes
To provide secretarial and admin support to Fee Earners to enable them to operate at Maximum efficiency. The role will also include reception duties.

Key Tasks

Maintain Fee Earner’s diary arranging meetings and appointments.
Deal with routine client correspondence and queries.
Attend to clients both in person and on the telephone in a manner in keeping with the firm’s standard of client care.
Create and maintain client records on the firm’s database ensuring that all correspondence and file notes are recorded on the system.
Produce client correspondence and enclosures for mailing including client bills.
Ensure the confidentiality of the client and firm’s information and documentation at all times.
Maintain client hard copy files including copying, storage and retrieval of information.
Dealing with completion funds/slips
Ordering documents from Land Registry online system
Search requests/monitoring returns and ensuring payments are made
Stamp Duty completion
Ensuring cleared balances on accounts before closure
Request payments and record receipts of client monies.
Arrange searches, reports and any other information as requested by the fee earner.
Organising post and taking to the post office.
To be responsible for typing, photocopying, filing, making and receiving emails and faxes
To work in a safe and secure manner, with regard to the Health and Safety at Work Act.
To undertake any other reasonable activity requested by the Firm