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Legal Assistant - Commercial Property - Bedford

HCB Solicitors Limited are currently looking for an experienced Legal Assistant/Secretary to work within the Commercial Property department at our Bedford office. 

Responsibilities include:

  • Dealing with queries raised by clients, solicitors, lenders and estate agents, whether face to face, by telephone or by email
  • Making detailed attendance notes of all communications
  • Opening/closing files including AML checks, keeping files updated with correspondence (electronic and hard copy) and ensuring compliance with SRA regulations, Lexcel and firm procedures
  • Administrative support (including photocopying and scanning etc)
  • Audio typing
  • Filing and general administration work
  • Preparing quotes to clients and drafting completion statements
  • Assist Fee Earner in preparing report on title, report on mortgage and search report for clients
  • Raising enquiries and replying to requisitions
  • Carry out searches online
  • Use Land Registry portal to submit registrations, replying to requisitions and ordering official copies
  • Generate Stamp Duty Land Tax calculations and submit applications
  • Drafting forms such as AP1s and TP1s
  • Preparing and submitting bills, receipts and payments to the finance team for fee earners
  • Occasional reception cover

Requirements for this role include:

  • Preferably previous work experience as a conveyancing assistant/secretary
  • Satisfactory knowledge of day-to-day operations of a legal office
  • Advanced computer literacy (word, excel, outlook)
  • Working knowledge of case management software
  • Proficiency in English
  • Excellent administrative and organisational skills
  • Ability to juggle multiple activities and work under pressure
  • Excellent attention to detail
  • Basic understanding of the conveyancing process

Job Details: 

  • Hours: Monday to Friday, 9:00 – 5:15 with a one hour lunch break
  • Holiday - 25 days holiday + BHs.
  • Monthly holiday bonus scheme (extra days holiday for each monthly income target achieved for region)
  • Salary: dependent on experience.
  • Training and development opportunities
  • This role will be working within a friendly, well established and approachable team.


To apply for the position, please send your CV to Lindsay Carter on lindsaycarter@hcbgroup.com