Legal Assistant - Commercial Property - Solihull

HCB Solicitors are currently looking for an experienced Legal Assistant/Secretary to support a Solicitor in the growing Commercial Property department at our Solihull office.

Main Duties and Responsibilities

Maintain Fee Earner’s diaries arranging meetings and appointments
Ordering property searches
Carrying out ID and conflict checks
Experience in using a case management system
Ability to complete basic details on a contract pack
Ordering pre-completion searches from the Land Registry
Deal with routine client correspondence and queries
Opening and closing files
Attend to clients both in person and on the telephone in a manner in keeping with the firm’s standard of client care
Create and maintain client records on the firm’s database ensuring that all correspondence and file notes are recorded on the system, in accordance with HCB’s and Lexcel’s requirements
Produce client correspondence and enclosures for mailing including client bills
Ensure the confidentiality of the client and firm’s information and documentation at all times
Maintain client hard copy files including copying, storage and retrieval of information
Request payments and record receipts of client monies
Produce client correspondence via dictated notes
Submitting SDLT forms to HMRC
Submitting applications to register properties with Land Registry
Assisting with drafting Contract Packs, Transfer Forms and other legal documents
Reception Cover as and when needed / advised