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Office Administrator - Cardiff
THIS VACANCY HAS NOW CLOSED. TO SUBMIT A SPECULATIVE APPLICATION, PLEASE EMAIL YOUR CV AND A COVERING NOTE TO NICKI WINDRIDGE - nickiwindridge@hcbgroup.com
We are looking for an enthusiastic Office Administrator to join our busy Education / Family Departments based at our Cardiff Office located at Cardiff Gate Business Park.
Please note that no previous experience is needed as full training will be provided.
Required Skills:
- You will need to have strong administration and communication skills.
- A methodical approach to planning and organising your tasks to ensure they are carried out to an accurate and high standard.
- You will need to work independently and efficiently to support the Department’s administrative tasks.
- Confidence in dealing with clients in a professional manner, both on the telephone and in person, is essential.
- Prioritising tasks/duties within expected given deadlines.
Experience using a Case Management System if preferable, but not essential as training will be provided.
Driving Licence/own car essential due to commuting to our office based at Cardiff Gate Business Park.
Key tasks include:
- Dealing with enquiry telephone calls; taking details down of the enquiry and emailing them to the appropriate fee earner.
- Opening, closing and ongoing orderly maintenance of files in accordance with firm’s quality standards and Lexcel compliance.
- Photocopying and Scanning documentation to assist the Legal Assistants and Fee Earners.
- Ensure client information and documentation is saved and maintained on the firm’s Case Management System.
- Ability to liaise with other departments and offices across HCB Network.
- Assist with post duties when required to do so.
- Ensure the confidentiality of the client and firm’s information and documentation at all times.
- Maintain client hard copy files including copying, storage and retrieval of information.
- Other duties as required to ensure the efficient running of the office.
Office Hours: Mon – Fri 09.00 – 17.15, but flexible hours will be considered.
Holiday: 25 days plus Bank Holidays
Bonus Holiday Scheme (12 additional days leave)
Salary: £18,000
To apply for the position, please send your CV to Andrew Barrowclough, Head of Office and Education Law Department: andrewbarrowclough@hcbgroup.com