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Legal Assistant - Residential Property - Solihull

Main Role
To provide secretarial and admin support to Fee Earners to enable them to operate at Maximum efficiency. The role will also include reception duties.


Key Tasks
1.    Maintain Fee Earner’s diary arranging meetings and appointments. 
2.    Deal with routine client correspondence and queries.
3.    Attend to clients both in person and on the telephone in a manner in keeping with the firm’s standard of client care.
4.    Create and maintain client records on the firm’s database ensuring that all correspondence and file notes are recorded on the system. 
5.    Produce client correspondence and enclosures for mailing including client bills.
6.    Ensure the confidentiality of the client and firm’s information and documentation  at all times.
7.    Maintain client hard copy files including copying, storage and retrieval of information.
8.    Dealing with completion funds/slips 
9.    Ordering documents from Land Registry online system 
10.    Search requests/monitoring returns and ensuring payments are made 
11.    Stamp Duty completion 
12.    Ensuring cleared balances on accounts before closure
13.    Request payments and record receipts of client monies. 
14.    Arrange searches, reports and any other information as requested by the fee earner.
15.    Organising post and taking to the post office.
16.    To be responsible for typing, photocopying, filing, making and receiving emails and faxes
17.    To work in a safe and secure manner, with regard to the Health and Safety at Work Act.
18.    To undertake any other reasonable activity requested by the Firm

To apply or for further information on this role, please email your CV with Covering letter to Nicki Windridge, Nickiwindridge@hcbgroup.com